As a tech provider in the private aviation industry, we understand the pressure air charter brokers face in delivering quick and accurate quotes to clients. In private aviation, every trip and client's preference is different and requires personalized services. It starts with your first communication when you offer multiple options to your client for their trip requirement. It might seem easy to provide various options, but it requires several emails, spreadsheets, and calls with operators to piece together all the information and prepare the best options. Sounds stressful, right? But what if there is a better way to handle this?
Our air charter sourcing and quoting software has an inbuilt bulk quote request feature that allows you to send bulk quote requests to operators and manage inbound quotes to compare the offers. Let's see how it works and why it is important for operational efficiency.
Why Do Brokers Need Bulk Quote Requests in Sourcing Software?
A bulk quote request is exactly what it sounds like, sending a quote request to multiple operators to get the best deal for your clients. It may include various flight options, destinations, or dates. Instead of sending each request one by one, you can send it in bulk with a single click.
Bulk quote request functionality is essential for high-demand scenarios such as corporate travel planning, large events, or group booking. For example, a corporate client might need quotes for:
A private jet from New York to Miami
Another jet from Miami to Los Angeles two days later
A return flight from Los Angeles to New York the following week.
Handling such requests manually can take hours. To get the best deal you have to contact multiple operators, compare prices, availability, and aircraft types, and compile everything into a clear proposal. This is where bulk quote requests help you to streamline your quoting process. Our system enables you to send multi-leg quote requests to multiple operators. By automating much of the process, you can easily compile the response and create a customized quote with multiple offers for your clients. With our sourcing and quoting software, you can handle complex requests seamlessly, saving time while delivering competitive and transparent quotes that meet client expectations.
Why Are Bulk Quote Requests Challenging?
Handling bulk quote requests can be challenging for brokers as it requires managing a large volume of information across multiple itineraries, dates, and aircraft options. Manually gathering these quotes is time-consuming and takes hours, slowing down your workflow and response times. With so much data to manage, errors can easily slip in, such as incorrect dates or pricing mistakes, which can hurt your credibility with clients.
Adding to the complexity of the air charter industry, where pricing and aircraft availability can change quickly. By the time you have collected all the quotes, some of the information might already be outdated, making it harder to provide reliable options to your clients.
Our charter sourcing and quoting software simplifies the process, reduces manual effort, ensures accuracy, and provides real-time updates, so you can deliver fast, reliable quotes and focus on growing your business.
Manage Inbound Quotes to Generate Custom Proposals for Your Clients
How do you usually respond to inbound quotes to create a final proposal? Using PDFs and spreadsheets, comparing prices, and analyzing information manually, right? But not anymore.
With our air charter quoting software, you can directly send the quote request to multiple operators through the link. Once they respond to your quote request it will automatically compile in your application. Even if they send the quote through email in PDF format, you can easily upload it on the application to get a comparative analysis of their response. Our application compiles all the responses in tabular form that is easy to visualize and respond to. You just need to select all the suitable options and create a final proposal with multiple offers for your client. It's not only convenient but also time-saving and prevents you from making listing errors.
How Our Air Charter Sourcing and Quoting Software Solves the Problem
Our AI-enabled air charter sourcing and quoting software is a smart way to manage your sourcing process. It helps you solve the challenges of bulk quote requests by centralizing all the information you need. Instead of juggling with emails and spreadsheets, the software connects you to a database of operators, aircraft, and availability in one place. It quickly calculates and compares quotes from different operators, so you can focus on finding the best options for your client.
With real-time updates, you will always have the availability at your fingertips, ensuring you don’t deal with outdated information. Once you have the quotes, the software also helps you create professional proposals to share with your clients, making the whole process smoother and more efficient. By streamlining these steps, our quoting software saves you time, reduces errors, and helps you respond faster, improving both your workflow and client satisfaction.
How Bulk Quote Requests Work in Our Sourcing Software
Suppose you receive a request from a client looking for a private charter for the following trip:
A New York to Miami flight on Friday
A Miami to Los Angeles flight on Sunday
A Los Angeles to New York return flight on the following Wednesday.
Here is how it works:
Input the Details: Enter all three legs of the trip into the software including details like passenger count, preferred aircraft type, and any special requests.
Search for Options: The software scans its database and returns a list of available aircraft and operator details for each leg.
Send Bulk Quote Request: Select your preferred operators and send a quote request directly through the application.
Compare and Customize: Review inbound quotes, select the best options, and customize the quote based on your client’s preferences.
Send a Proposal: The software generates a professional, branded proposal with multiple offers that you can send to your client in minutes.
Bottom Line:
Bulk quote requests don't have to be a headache. With our air charter sourcing and quoting software, you can handle them faster, smarter, and with less stress. By automating the process, you will have more time to focus on building client relationships and growing your business.
Upgrade your quoting process and see the difference it makes. Contact us to learn more about our sourcing and quoting software.
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